After logging into the Kube ESG Platform, click on ‘Create Report’ to start a nex ESG report. Then, navigate to the Report Structure section located on the left-hand side of your screen. This section outlines the different ESG topics that need to be completed, such as General, Environmental, Social, and Governance. 

Select the relevant topic area and click on the specific section you want to work on (e.g. B1 Basis for preparation, B2 Practices, policies and resources, etc.). Each section contains a set of predefined fields that you need to complete. These may include text fields, dropdown menus, or number inputs, depending on the type of data required. 

As you complete the fields: 

• Ensure that all the information is accurate and reflects your company’s current ESG practices. 
• You may add internal labels to help categorize or tag information for internal reference. 
• Once a field or section has been reviewed and confirmed, you can mark it as ‘Validated’ to indicate the data is final. 
• Your progress is tracked automatically as a percentage in the sidebar. Sections that are incomplete or in progress are clearly highlighted. 

Once all required sections have been completed and validated, please click the Submit button at the bottom of the screen to finalize your report. This action will lock the content for review and further processing. Please note that, to ensure data integrity and security, the Submit button is only accessible to the company’s legal representative. 

Mandatory questions are clearly labeled as such. If any required questions remain incomplete or unvalidated at the time of submission, the process of submission will be blocked. A list of missing items will be shown, and users must complete them before proceeding. 

Users can also filter sections by status and label using the filter icon located at the top of the left-hand navigation menu. 

If you encounter any technical issues or need clarification on specific fields, the help section or support team is available to assist you. 

The ESG framework is divided into three main categories: Environmental, Social, and Governance. Each category covers specific aspects of your company’s operations and responsibilities. 

• Environmental 
  • This category relates to your company’s impact on the natural environment. It includes topics such as: 
  • Carbon emissions and greenhouse gases 
  • Energy consumption and efficiency 
  • Waste management and recycling 
  • Water usage and pollution 
  • Climate-related risks and environmental initiatives 
• Social 
  • The social dimension focuses on how your company interacts with employees, customers, and the wider community. It includes: 
  • Diversity, equity, and inclusion (DEI) 
  • Working conditions and employee well-being 
  • Health and safety policies 
  • Community engagement and social impact 
  • Human rights and labor practices 
• Governance 
  • Governance refers to how your company is managed, including its leadership, controls, and ethical standards. Topics include: 
  • Board structure and independence 
  • Business ethics and anti-corruption measures 
  • Risk management and internal controls 
  • Regulatory compliance 
  • Transparency and reporting practices 

Understanding these categories helps ensure your ESG reporting is comprehensive and aligned with best practices. 

Yes, you can edit your ESG data as long as the testing phase is still active and your ESG report has not yet been submitted. While your report is still in draft status, all sections remain accessible and editable. This allows you to update or correct any information as needed throughout the testing period. 

However, once a report is submitted and marked as complete, it can no longer be edited. This is to ensure the integrity and traceability of the submitted data. 

In addition, the Kube ESG Platform allows you to create and manage multiple reports, so you can start a new version if needed or test different reporting approaches in parallel. 

The ESG platform provides built-in, self-explanatory guidance to help you complete each section with confidence. The interface has been carefully developed to be intuitive, accessible, and easy to navigate, even for users who are new to ESG reporting. 

If you need help while filling out the ESG-survey, you can click the info icon (i) next to each section for additional tips and explanations. By clicking on this icon, you’ll receive clear explanations, helpful tips, and additional context to assist you in understanding what is being asked and how best to respond based on your company’s situation. 

If you require more in-depth support or if something remains unclear, you can also make use of the platform’s chat function. This feature allows you to reach out directly to the support team for real-time assistance or further clarification. 

These combined support options are designed to ensure that you can complete your ESG report confidently, accurately, and without needing prior expertise in ESG-related topics. 

Yes, once the legal representative has registered the company and granted access to colleagues, multiple users can work in the platform simultaneously. It is recommended to align internally to avoid editing the same section at the same time, as this may lead to data being overwritten. 

To help ensure smooth experience with the survey, we encourage you to have certain documents or sources of information available. While not all the following will apply to every business, they can support more accurate and efficient responses. Additionally, if you do not have the below documents the survey has specified guidance to help you find or fill the survey without these documents.  

Recommended referenced documents  

These documents are recommended as they are commonly referenced in key sections of the survey and are typically readily available to most businesses.  

• Your last 3 annual financial statements  
• Social balance sheet  
• Recent annual energy and water statement  

 Additional contextual information  

This type of information can offer helpful context in various areas of the survey. While not always essential, having it on hand where available may be beneficial:  

• Addresses of all business locations  
• Details on employee mobility and business travel (e.g. transport modes and approximate quantities)  
• Internal documentation relating to sustainability efforts (e.g. strategies, objectives, action plans)  

 Occasionally relevant niche information, depending on your activities  

• These details are more specific and may only apply to certain businesses. They’re not expected from all respondents and are only relevant to limited parts of the survey.  
• Invoices and data on waste (volumes, disposal and recycling)  
• EPC score (kWh/m2) of all buildings  
• Sustainability certifications (e.g. ISO, VOKA, CO₂ footprint)  
• Procurement or supplier-related policies (e.g. sustainable sourcing practices)  
• Policies or recognitions in areas such as diversity, inclusion, and employee well-being  

Yes, the platform includes a visual progress indicator in the sidebar, showing completion status per section. You can also filter for incomplete or non-validated fields to prioritize what’s left.

The FAQ is available in the footer of the KUBE ESG portal. However, the Karomia environment does not have a footer. Where relevant, direct links to the appropriate FAQ pages are included within the Guidance itself, ensuring the information remains easily accessible.